Administrative Assistant Job Description

Administrative Assistant, Davis Arts Center Job responsibilities:

  • Customer service for front desk, class registrations, phone inquiries and class registrations in accordance with correct database system procedures.
  • Under supervision of Office Manager, open/close cash drawer as needed; manage cash transactions
  • Assist with class database entry, catalog preparation and distribution.
  • Supervise volunteers in the office; assist with volunteer database management, as needed.
  • Assist with facility rentals, mailings, class management, calendar management, and other office projects, as needed.
  • Assist with facility set up and takedown for classes and special events as needed; open and close facility in accordance with procedures.
  • Provide assistance for gallery receptions, special events and other programming.
  • Collect and organize participant feedback in classes, gallery and special events for management use.
  • Monitor inventory of office supplies, cleaning and facility supplies.
  • Provide daily facility upkeep:  Monitor bathrooms and stock with paper/soap products as needed.  Monitor classrooms and hallways for cleanliness. Perform minor repairs as needed.
  • Under supervision of Deputy Director, post to social media and community calendars.
  • Other duties, as assigned.

Hours: Monday – Thursday:  12:30pm-7:15pm Some Saturdays: 10:00am-3:00pm [25-30 hours per week]

Qualifications and Experience:

  • College degree desirable; must have customer service and cash transaction experience
  • Proficiency in MS Office; familiarity with Altru database system preferred, with ability to learn new software as needed
  • Flexible hours, ability to work evenings/weekends

To Apply

Email résumé and cover letter to  No phone queries or walk-ins. Application closing date is January 31, 2015.